Synchronise timetables on your website and festival or event app

Synchronise timetables on your website and festival or event app

insta-import-data-resources-1024x586By being in the business for over 10 years made us understand the importance of a seamless timetable data strategy.

Event technology and planning software

Our clients have to-do lists longer than the average skyscraper, bothering them with an extra task of (double) inputting a few hundred performances is not the way we work at Appmiral. Let’s explain you how easy it is to synchronise your timetable and schedules between your website, planning software tools and your Appmiral festival apps.

We can import the schedule and timetable assets in 3 ways:

  • Integrated with planning software tools
  • Synchronised with your website
  • Manuel import via the Appmiral CMS

1. Integrated with planning software tools

Back in 2017, we’ve created an integration with our friends over at Beatswitch. Beatswitch is one of the world’s leading music event and festival management software tools. Their planning software will empower your take back control of your entire artist advancing process and cover the entire Artist Management Workflows.

As of 2020, we’ve also integrated our festival apps with Marcato, one of the lead festival and event operations and planning software tools. It provides talent contracting, event scheduling, vendor management and much more to events and festivals around the planet.

Their versatile platform allows you to streamline your event operations and maximise all operational efficiencies.



How does it work?

Beatswitch or Marcato clients work for their artist management primarily in these tools. From offerings to bookings, from planning to scheduling and executing, with a published timetable as an end result.

By use of an API connection (Beatswitch) or XML importer (Marcato), we can fetch all the data directly from their databases without our clients will need to do a single thing. After importing these data sets into our platform, the Appmiral live event and festival apps are now able to visualise this into the well-known timetable and lineup views.



Real-time synchronisation

Our system will check every 15 minutes for changes in order to update our own databases. So every time a performance gets updated or edited from Beatswitch or Marcato, our apps will pick up the changes and reflect this new performance data.

2. In 'sync' with your festival website

Most of our clients prefer this way of working. It’s a pretty common approach to build your timetable on your own website backend. We see festival websites mostly being built in Drupal or WordPress and becoming more and more ‘light-weight’. Promoters understand that static websites are no more than just a simple landing pages with a main focus to sell tickets and inform visitors before the event starts.

Both Wordpress and Drupal have many plugins to easily export data sets towards XML or JSON files. Appmiral then provides the web builder the necessary documentation on the exact format these timetable data sets need to reach us.

That’s it, on average this takes about 0,5 day of work for an experienced web builder to configure this.


As from 2021, we've created a dedicated integration with UK festival building platform Plot. The integration works in 2 ways, up to you to ad the timetable on the Appmiral CMS or on the handy Plot Wordpress CMS. 


3. Manual input using the Appmiral CMS

For events with a rather small lineup, adding the timetable manually in our CMS is also perfectly possible. It’s so easy to add stages and performances and build your timetable in just a few clicks.

Besides that, as an additional service to our clients, we can open our API to your web developers so they can fetch the data from us and embed a timetable module on your website, completely in sync with your festival app.

The Appmiral API delivers all performance and stage data towards your web builder for an easier and cost-efficient development trajectory when embedding a timetable on your event website as well.

Discover more and watch our demo on how Appmiral can help you with improving your visitor experience and minimizing your workload on the timetable.


Also, all this timetable data sets are available behins our very own API. Your webteam can then easily work on the looks rather than. spending weeks on building the backend for adding artists, stages and performances. We got this covered ;-)


Appmiral festival apps


Ready To See More Of Appmiral?

Learn why festivals and live events of all sizes are adopting Appmiral’s event apps to grow their digital audience and engage with their fans.

Book a product demo with one of our solution experts at your convenience. We want to hear about your event, answer your questions, and show you how Appmiral can help you digitally transform your visitor and fan experience.


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